General Booking Form

Please read the booking conditions before submitting your requirements.

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Room(s) Required:

Council Chamber

Committee Room

Your name *

Address

Phone

Purpose of Hire

Date

Start Time / End Time

Other requirements or any comments

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The hirer accepts full responsibility for the good order and security of the hired premises during the agreed period of hire.
The hirer shall not sublet any part of the hired premises without the written agreement of the Council.
The hirer shall leave the hired premises including the kitchen clean and tidy.
NO SMOKING is permitted in any part of the building. All fire exits are to be kept clear at all times and the main doors shall remain open or unlocked as appropriate at all times when members of the public are in any part of the Town Hall.
The hirer shall not fix anything on the walls with blue tack, adhesive tape or pins.
The hirer undertakes to ensure that the event for which the hired premises are hired shall be concluded no later than 10:30pm allowing time for cleaning up etc. The building shall be vacated by 11:15pm at the latest.
All windows shall be securely closed and all lights turned of before vacating the premises. The external exit door to the hired premises shall be locked with the keys provided.
The Council or its appointed representative(s) shall have all reasonable right of entry to all parts of the building at any time.
No intoxicating liquor shall be consumed on the premises without the written consent of the Council
Bookings may be made up to ONE YEAR in advance. The Council reserves the right to charge up to the full letting fee if a booking is cancelled less than ONE CALENDAR MONTH in advance.
Payment in full will be required 14 days before the date of hire.
Any breaking or damage to equipment shall be reported to the Town Council Office or Caretaker. All breakages and misuse of property will be charged for.
The maximum number of persons permitted in the Council Chamber at any one time is 50. The maximum number of persons permitted in the Committee Room at any one time is 30.
The hirer shall take all necessary steps to ensure that persons using the Town Hall rooms or any part of them during the Hirer's use or occupation conduct themselves in an orderly manner so as not to cause any nuisance or annoyance to adjoining residential properties. Noise from music shall not be so loud that it causes a nuisance.
All persons using the Town Hall or any part of it shall leave the accommodation in such condition as found and the Council will not be responsible for any loss, damage of theft of personal property howsoever arising.
Own arrangements for car parking must be made as there is NO CAR PARKING at the Town Hall. (Car parks in Wimborne).
The charge applied is for one session i.e. morning/afternoon/evening. If more than one session is required the appropriate fee will be payable.