Recreation and Leisure
Venue : Committee Room
Agenda
Dear Councillor 22 November 2012
You are invited to attend a meeting of the RECREATION & LEISURE COMMITTEE to be held on TUESDAY 27 NOVEMBER 2012 at 6.30 pm in the Committee Room at the Town Hall, 37 West Borough, Wimborne Minster.
Members of the public are advised that they may speak at the meeting, at the discretion of the Chairman, if notification is given to the Clerk prior to the meeting.
Yours sincerely
Town Clerk
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A G E N D A
1 Apologies for absence.
2 RECREATION GROUNDS INSPECTION REPORT
To be tabled.
3 REDCOTTS RECREATION GROUND - LICENCE FOR PEDESTRIAN ACCESS (Min 81 - 28.08.12)
Town Clerk to report.
4 REDCOTTS RECREATION GROUND - QEII FIELD IN TRUST
To consider whether to recommend to Council that Redcotts Recreation Ground be registered as a QEII Field in Trust (details previously circulated for Leigh Park Playing Field).
5 REDCOTTS RECREATION GROUND - PLAY AREA
REFURBISHMENT (Min 130 - 23.10.12)
To consider the report of the Town Clerk (copy herewith).
Recreation and Leisure Committee - 27 November 2012
6 WIMBORNE RFC - VARIOUS MATTERS
To consider the report of the Town Clerk (copy herewith).
7 SISIS AUTO ROTORAKE MK5
To consider the report of the Town Clerk (copy herewith).
8 DOG WARDEN PATROL REPORT
To receive the reports for October 2012 (copy herewith).
MEMBERS OF COMMITTEE
Cllr Mrs D J March (Chairman)
Cllr L G Harvey (Vice-Chairman)
Cllr S K Bartlett
Cllr Mrs A E Roberts
Cllr A W Spencer
Cllr T F Wheeler
Ex-Officio – Chairman & Vice-Chairman of the Council
(Members are reminded of the importance of letting the office know of non-attendance by noon on the day of the meeting.)
LOCAL GOVERNMENT ACT 2000 and CODE of CONDUCT
Members are reminded that when in Committee any personal or personal and prejudicial interests must be declared at the commencement of the discussion involving that interest or when the interest becomes apparent and must then take the appropriate action in accordance with the Council’s Code of Conduct.
GENERAL CONDUCT
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime & Disorder, Health & Safety and Human Rights.
Minutes
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WIMBORNE MINSTER TOWN COUNCIL
MINUTES of a meeting of the RECREATION & LEISURE COMMITTEE held on TUESDAY 27 NOVEMBER 2012 at 6.30 pm in the Committee Room, Town Hall, Wimborne Minster.
COMMITTEE MEMBERS PRESENT
Cllr Mrs D J March (Chairman)
Cllr L G Harvey (Vice-Chairman)
Cllr S K Bartlett
Cllr Mrs A E Roberts
Cllr A W Spencer
Cllr T F Wheeler
Cllr A J Hampton - Ex-Officio - Vice-Chairman of the Council
MEMBER NOT PRESENT & APOLOGY GIVEN
Cllr J Burden – Ex Officio – Chairman of the Council
MEMBER ALSO PRESENT
Cllr P H Bartlett
157 RECREATION GROUNDS INSPECTION REPORT
The Town Clerk submitted a report, a copy of which was circulated to each Member at the meeting and a copy of which appears as Appendix A to these Minutes.
158 REDCOTTS RECREATION GROUND - LICENCE FOR PEDESTRIAN ACCESS (Min 81 - 28.08.12)
The Town Clerk reported that Mr Lonsdale, the prospective licensee had now secured planning permission for the gated access into Redcotts Recreation Ground from the rear of his property.
He added that the licence was being prepared and although the Committee had approved the terms of the licence, no annual fee had been determined.
RESOLVED that the annual fee for the licence be set at £50.
159 REDCOTTS RECREATION GROUND - QEII FIELD IN TRUST
The Chairman asked the Committee to consider recommending to Council that Redcotts Recreation Ground be registered as a QEII Field in Trust.
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Recreation & Leisure Committee - 27 November 2012
She added that when the Committee first considered this suggestion in 2010, Members did not support it because it was thought it required a change of name. This was not the case and the name Redcotts Recreation Ground would not be affected.
The Deed of Dedication would not involve the creation of a charitable trust with a board of trustees and the Town Council's management of the Recreation Ground would not change. There were also possibilities of obtaining funding linked to the Field in Trust status which would not otherwise be available and might help with the plans for refurbishment of the play area.
As with Leigh Park Playing Field, the Town Clerk pointed out that as long as the Town Council owned Redcotts Recreation Ground, its future was within its control. However, he could not guarantee that the Town Council would not be abolished sometime in the years ahead.
In order to secure its future for generations to come the Committee
RECOMMENDED to Council that Redcotts Recreation Ground be registered as a QEII Field in Trust.
160 REDCOTTS RECREATION GROUND - PLAY AREA REFURBISHMENT (Min 130 - 23.10.12)
The Town Clerk submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix B to these Minutes in the Minute Book.
In the report the Town Clerk suggested that the Committee might wish to consider setting up a working party to deal with the detailed aspects of a possible play area refurbishment. Although the working party would report back to Committee at each stage, the Chairman invited all Members of the Committee to attend working party meetings.
RESOLVED that a working party comprising the Chairman and Vice-Chairman of Committee, together with Cllrs S K Bartlett, A J Hampton and A W Spencer be appointed as suggested in the report.
161 WIMBORNE RFC - VARIOUS MATTERS
The Town Clerk submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix C to these Minutes in the Minute Book.
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Recreation & Leisure Committee - 27 November 2012
The Rugby Club had asked the Town Council to consider three matters which the Club was proposing: a disabled parking bay in the car park at Leigh Park Playing Field; to site a seat in the corner of the Playing Field; to provide netting behind the goal posts to stop balls going into gardens at Tapper Court.
RESOLVED that all three proposals be approved.
162 SISIS AUTO ROTORAKE MK5
The Town Clerk submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix D to these Minutes in the Minute Book.
The Committee was asked to agree to the replacement of the SISIS Rotorake purchased in 1999 which was past its useful life.
RESOLVED that the purchase of a SISIS Auto Rotorake Mk 5 as detailed in the report be approved and the cost be met from the Recreation Asset Replacement Fund.
163 DOG WARDEN PATROL REPORT
The Town Clerk submitted for information the Dog Warden Patrol Report for October 2012, a copy of which had been circulated to each Member and a copy of which appears as Appendix E to these Minutes in the Minute Book.
The meeting closed at 7.11 pm
Signed …………………………………………Date…………………..
Town Mayor and Chairman of the Council