Town Council Meeting
Venue : Council Chamber
Agenda
Dear Councillor 1 November 2012
You are summoned to attend a meeting of the TOWN COUNCIL to be held on TUESDAY 6 NOVEMBER 2012 at 7.30 pm in the COUNCIL CHAMBER, Town Hall, West Borough, Wimborne Minster.
COUNCILLORS ARE REMINDED TO BRING WITH THEM TO THIS MEETING ANY WRITTEN REPORTS TO COMMITTEES TO WHICH THEY MAY WISH TO REFER, IN PARTICULAR IN RELATION TO ITEMS 9 & 10.
Yours sincerely
Town Clerk
PUBLIC QUESTION TIME
Before commencement of the formal agenda, members of the public are invited to ask questions of the Council at the Chairman’s discretion.
A G E N D A
1 Apologies for absence.
2 LOCALISM ACT 2011 - DISPENSATIONS FROM SECTION 31(4)
To consider granting dispensations received by the Town Clerk.
3 To confirm the Minutes of the TOWN COUNCIL MEETING held on 25 September 2012 (pages 6647, 6648, 6649 and 6650).
4 To receive the Minutes of the PLANNING & ENVIRONMENT COMMITTEE held on 9 October 2012 (pages 6651, 6652, 6653, 6654 and 6655).
5 To receive the Minutes of the RESOURCES COMMITTEE held on 16 October 2012 (pages 6656, 6657 and 6658).
Town Council – 6 November 2012
6 To receive the Minutes of the RECREATION & LEISURE COMMITTEE held on 23 October 2012 (pages 6659, 6660, 6661 and 6662).
7 To receive the Minutes of the POLICY & REVIEW COMMITTEE held on 23 October 2012 (pages 6663, 6664 and 6665).
8 DIWALI FESTIVAL - 17 NOVEMBER 2012 (Min 126 - 16.10.12)
To consider whether to make a grant towards this event following receipt of additional information requested by Resources Committee (previously circulated by email).
9 LEIGH PARK PLAYING FIELD - QEII FIELD IN TRUST
(Min 135 - 23.10.12)
To consider the Town Clerk's report [item 9] to Recreation & Leisure Committee on 23 October 2012 (previously circulated).
10 ELECTORAL REVIEW OF EAST DORSET (Min 139 - 23.10.12)
To consider the letter dated 25 September 2012 from the Local Government Boundary Commission submitted to Policy & Review Committee [item 3] on 23 October 2012 (previously circulated).
11 DORSET COUNTY COUNCILLOR’S REPORT (if any).
12 EAST DORSET DISTRICT COUNCILLORS’ REPORTS (if any)
13 TOWN MAYOR’S REPORT
14 TOWN COUNCIL REPRESENTATIVES’ REPORTS (if any)
15 TOWN CLERK'S REPORT
Minutes
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WIMBORNE MINSTER TOWN COUNCIL
MINUTES of a MEETING of the TOWN COUNCIL held on TUESDAY
6 NOVEMBER 2012 at 7.30 pm in the Council Chamber, Town Hall, West Borough, Wimborne Minster.
MEMBERS PRESENT
Cllr J Burden – Town Mayor & Chairman of the Council
Cllr A J Hampton - Deputy Town Mayor
& Vice-Chairman of the Council
Cllr P H Bartlett
Cllr S K Bartlett
Cllr R D Cook (also present as County & District Councillor)
Cllr Mrs S A Cook
Cllr L G Harvey
Cllr Mrs D J March
Cllr D G L Packer (also present as District Councillor)
Cllr Mrs A E Roberts
Cllr A W Spencer
ALSO PRESENT
District Cllr Mrs P A Hymers
District Cllr D Morgan
MEMBER NOT PRESENT & APOLOGY GIVEN
Cllr T F Wheeler
142 LOCALISM ACT 2011 - DISPENSATIONS FROM SECTION 31(4)
The Town Clerk reported receipt of applications for Dispensation from Section 31(4) of the Localism Act 2011 from the following Councillors:
S K Bartlett, J Burden, R D Cook, Mrs S A Cook, A J Hampton,
L G Harvey, Mrs D J March, Mrs A E Roberts and A W Spencer
in order to participate in the discussions and decisions relating to the budget and precept for this and subsequent meetings involving those matters until May 2015.
RESOLVED that the Dispensations be granted on the basis that without them the number of persons prohibited by Section 31(4) of the Act from participating in those matters applied for would be so great a proportion of the Town Council transacting the business as to impede the transaction of the business.
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Town Council – 6 November 2012
143 TOWN COUNCIL MEETING HELD ON 25 SEPTEMBER 2012
RESOLVED that the Minutes of the meeting be confirmed and signed as a correct record.
144 CONFIRMATION OF PLANNING & ENVIRONMENT COMMITTEE HELD ON 9 OCTOBER 2012
RESOLVED that the Minutes of the meeting be confirmed and adopted.
145 CONFIRMATION OF RESOURCES COMMITTEE HELD ON
16 OCTOBER 2012
RESOLVED that the Minutes of the meeting be confirmed and adopted.
146 CONFIRMATION OF RECREATION & LEISURE COMMITTEE HELD ON 23 OCTOBER 2012
Upon the motion being put that Minute 136 (Wimborne Folk Festival 2013) be adopted, Cllr S K Bartlett proposed that a decision on this matter be deferred to enable him, as the Town Council's representative, to clarify the effect of recent changes to the new Folk Festival Committee.
RESOLVED
(a) that a decision on Minute 136 (Wimborne Folk Festival 2013) be deferred pending further advice from Cllr S K Bartlett;
(b) that the remainder of the Minutes of the meeting be confirmed and adopted.
147 CONFIRMATION OF POLICY & REVIEW COMMITTEE HELD ON 23 OCTOBER 2012
Upon the motion being put that Minute 138 (Budget Position and Precept 2013/2014) be adopted, the Town Clerk asked the Council to consider adding a caveat if it was minded to adopt the recommendation to reflect any changes that might be necessary following the Chancellor's Autumn Statement.
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Town Council – 6 November 2012
RESOLVED
(a) that the recommendations contained in Minute 138 (Budget Position and Precept 2013/2014) be adopted subject to their being no impediment to those decisions being implemented following the Chancellor of the Exchequer's Autumn Statement in early December 2012;
(b) that the remainder of the Minutes of the meeting be confirmed and adopted.
148 DIWALI FESTIVAL 17 NOVEMBER 2012 (Min 126 - 16.10.12)
The Town Clerk reported that this matter had been deferred from Resources Committee on 16 October 2012 pending receipt of additional information from the applicant (Mr M Kochar) on the event with costs and details of other donations. The Town Clerk added that he had forwarded emails to all Members with those details.
The applicant was present at the meeting and answered directly Members' questions.
RESOLVED that a contribution of £100 be made towards the cost of this event met from the Grants Contingency Fund.
149 LEIGH PARK PLAYING FIELD - QEII FIELD IN TRUST
(Min 135 - 23.10.12)
The Town Clerk referred to his report to Recreation & Leisure Committee on 23 October 2012, a copy of which had been circulated to each Member and a copy of which appears as Appendix A to these Minutes in the Minute Book.
He added that the matter had been referred without discussion by that Committee to Council for discussion and determination.
Cllr S K Bartlett stated that he had been trying to convince the Town Council to agree to register Leigh Park Playing Field for some time, but that he recognised that he would not convince all Members to register the whole site.
He therefore proposed a compromise that the Town Council registers Leigh Park Playing Field as a QEII Field, but on the basis of a redrawn boundary to include two thirds of its existing area, leaving a third for future development if necessary. He so moved this as a motion, which was seconded.
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Town Council – 6 November 2012
Cllr D G L Packer referred to the recently published changes to the Christchurch & East Dorset Core Strategy which had deleted reference
in the Policy WMC7 (Leigh Park Area of Potential Change Wimborne) to possible housing development at Leigh Park to reflect the previous decision of the Town Council as landowner (Min 298 - 01.05.12).
He stated that the Playing Field, occupied presently by Wimborne Rugby Club, was about 5.9 acres and the revised Core Strategy now offered 3.7 acres of open space within which there would be a multi-use games area and Youth Club facilities. This would leave 2.2 acres to be decided upon.
He added that the Core Strategy proposed an Area Brief to be agreed with the Town Council to set out how best to achieve the greatest benefit for residents of Leigh Park. He believed that this change obviated the need to fetter future decisions relating to that Area Brief by the proposed Deed of Dedication to the National Playing Fields Association (NPFA). This view was supported by some other Members. In particular, Cllr R D Cook felt it was wrong in principle to hand over to another organisation such as the NPFA one of the Town Council's substantial assets.
Upon the motion being put, a recorded vote was requested, the result of which was as follows:
For the motion - Cllrs P H Bartlett, S K Bartlett, J Burden, L G Harvey, Mrs D J March and Mrs A E Roberts.
Against the motion - Cllrs R D Cook, Mrs S A Cook, D G L Packer and A W Spencer.
Abstention - Cllr A J Hampton.
The motion was declared carried and it was
RESOLVED that the Town Council registers Leigh Park Playing Field as a QEII Field, but on the basis of a redrawn boundary to include two thirds of its existing area, leaving a third for future development if necessary.
150 ELECTORAL REVIEW OF EAST DORSET (Min 139 - 23.10.12)
The Town Clerk reported that this matter had been referred to Council by Policy & Review Committee on 23 October 2012.
The Local Government Boundary Commission had invited the Town Council to comment on any aspect of this review.
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Town Council – 6 November 2012
He added that the Town Council had already taken a decision to support the reduction in Members of the District Council from 36 to 29. He also reminded Members that the Town Council had asked the District Council at an earlier stage of the review to consider changing the electoral arrangements for the Parish of Wimborne Minster back to one Ward of 12 Members.
RESOLVED that the Local Government Boundary Commission be recommended to revert the electoral arrangements for the Parish of Wimborne Minster to one Ward of 12 Members.
151 DORSET COUNTY COUNCILLOR'S REPORT
Cllr R D Cook - See Appendix B to these Minutes.
152 EAST DORSET DISTRICT COUNCILLORS' REPORTS
Cllr Mrs P A Hymers reported on parking in the St Catherine's area and the future of the tourism function at East Dorset District Council.
Cllr R D Cook - See Appendix C to these Minutes.
Cllr D G L Packer - See Appendix D to these Minutes.
Referring to Old Road car park, Cllr Mrs March asked if the Chamber of Trade as well as Wimborne BID had been involved in the discussions.
Cllr Packer responded that a letter had been received from Wimborne BID, but there had been no communication from the Chamber of Trade.
Cllr D Morgan reported on a number of matters including licensing changes; warding; the tourism function.
153 TOWN MAYOR’S REPORT
The Town Mayor thanked the Deputy Mayor and Deputy Mayoress for representing him and the Mayoress at a recent event.
He asked for Members' assistance on Saturday 10 November 2012 at the Wimborne in Bloom Charities Fair and on Saturday 1 December 2012 at the switch on of the Christmas lights.
He also advised Members that they and their partners were invited to a reception to follow the Town Council meeting on 11 December 2012. CCTV volunteers, the Wimborne Safer Neighbourhood Team and the Freewoman and Freemen of the town also would be invited.
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Town Council – 6 November 2012
List of Engagements - See Appendix E to these Minutes.
154 TOWN COUNCIL REPRESENTATIVES’ REPORTS
Wimborne Folk Festival - Cllr S K Bartlett
Minutes of various meetings will be available in the Members' box.
Wimborne BID Liaison Committee - Cllrs Mrs Roberts and Packer reported that they were both concerned that no meetings of the Liaison Committee had been held for some months. Cllr Packer added that the problem had been as a result of the change from morning to evening meetings.
Wimborne District Community Association - Cllr Mrs S A Cook
See Appendix F to these Minutes.
The Priest's House Museum and Garden - Cllr Mrs S A Cook reminded Members of the invitation to visit the Museum at 11.00 am on Saturday 1 December 2012.
Wimborne/Valognes Twinning Association
See Appendix G to these Minutes.
Colehill and Wimborne Youth & Community Association - Cllr A W Spencer
See Appendix H to these Minutes.
Dreamboats - Cllr A J Hampton
See Appendix I to these Minutes.
The meeting closed at 8.55 pm.
Signed …………………………………Date………..............
Town Mayor and Chairman of the Council