Policy and Review
Venue : Committee Room
Agenda
Dear Councillor 18 October 2012
You are invited to attend a meeting of the POLICY & REVIEW COMMITTEE to be held on TUESDAY 23 OCTOBER 2012 to follow Recreation & Leisure Committee in the Committee Room at the Town Hall, West Borough, Wimborne Minster.
Members of the public are advised that they may speak at the meeting, at the discretion of the Chairman, if notification is given to the Clerk prior to the meeting.
Yours sincerely
Town Clerk
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A G E N D A
1 Apologies for Absence.
2 BUDGET POSITION & PRECEPT 2013/2014
To consider the report of the Town Clerk (copy herewith).
3 ELECTORAL REVIEW OF EAST DORSET (Min 57 - 17.07.12)
To consider a letter dated 25 September 2012 from the Local Government Boundary Commission (copy herewith).
4 DAPTC - MOTIONS TO AGM
To consider an email dated 19 September 2012 from John Parker, Chief Executive (copy herewith).
5 CHRISTMAS CLOSURE OF OFFICE
To consider the report of the Town Clerk (copy herewith).
Policy & Review Committee - 23 October 2012
MEMBERS OF COMMITTEE
Cllr J Burden (Chairman)
Cllr A J Hampton (Vice-Chairman)
Cllr Mrs D J March
Cllr D G L Packer
Cllr T F Wheeler
NB: Chairmen of Committees are reminded that, if they cannot attend meetings of Policy & Review Committee, Standing Orders require them to inform their Vice-Chairmen so that they may attend in their place.
LOCAL GOVERNMENT ACT 2000 and CODE of CONDUCT
Members are reminded that when in Committee any personal or personal and prejudicial interests must be declared at the commencement of the discussion involving that interest or when the interest becomes apparent and must then take the appropriate action in accordance with the Council’s Code of Conduct.
GENERAL CONDUCT
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime & Disorder, Health & Safety and Human Rights.
Minutes
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WIMBORNE MINSTER TOWN COUNCIL
MINUTES of a meeting of the POLICY & REVIEW COMMITTEE held on TUESDAY 23 OCTOBER 2012 at 7.47 pm in the Committee Room, Town Hall, Wimborne Minster.
COMMITTEE MEMBERS PRESENT
Cllr J Burden (Chairman of the Council)
Cllr A J Hampton (Vice-Chairman of the Council)
Cllr Mrs D J March (Chairman Recreation & Leisure Committee)
Cllr D G L Packer (Chairman Planning & Environment Committee)
Cllr A W Spencer (Vice-Chairman Resources Committee)
COMMITTEE MEMBER NOT PRESENT AND APOLOGY GIVEN
Cllr T F Wheeler
MEMBERS ALSO PRESENT
Cllr P H Bartlett
Cllr A E Roberts
138 BUDGET POSITION & PRECEPT 2013/2014
The Town Clerk submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix A to these Minutes in the Minute Book.
The report set out the budgetary requirements of each Committee and the resulting likely level of precept. The Town Clerk reported that the Recreation & Leisure Committee earlier that evening had approved its budget as submitted subject to the following amendments:
(i) to increase the provision for Dog Control under Code 6677 from £1,000 to £1,500;
(ii) to add a new code of 6897 Play Area Refurbishment Loan in the sum of £6,600;
(iii) in view of (ii) above to reduce to zero the allocation of £1,000 under code 6662 (Play/Sports Fund).
The Town Clerk added that if the Committee's budgets were accepted, the precept would rise by 1.5%, but no provision had been made for inflation which was currently 2.2% (RPI).
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Policy & Review Committee - 23 October 2012
Members felt that if the Town Council made no provision for inflation in 2013/2014 larger increases in the precept might be necessary in later years in order to meet its commitments.
RECOMMENDED
(a) that £1,100 be added to the Buildings Fund under code 6447;
(b) that subject to that amendment, the spending Committees' budgets for 2013/2014 be approved;
(c) that the precept for the 2013/2014 financial year be set at £256,500 (2% increase over 2012/2013).
139 ELECTORAL REVIEW OF EAST DORSET (Min 57 - 17.07.12)
The Town Clerk submitted a letter dated 25 September 2012 from the Local Government Boundary Commission, a copy of which had been circulated to each Member and a copy of which appears as Appendix B to these Minutes in the Minute Book.
The Commission had asked whether the Town Council wished to comment on any aspect of this review.
RESOLVED that this matter be referred to full Council.
140 DAPTC - MOTIONS TO AGM
The Town Clerk submitted an email dated 19 September 2012 from
John Parker, Chief Executive, DAPTC, a copy of which had been circulated to each Member and a copy of which appears as Appendix C to these Minutes in the Minute Book.
The Town Council had been asked whether it wished to support motions to this AGM from various Dorset parish councils.
RESOLVED that all the proposed motions be supported.
141 CHRISTMAS CLOSURE OF OFFICE
The Town Clerk submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix D to these Minutes in the Minute Book.
The Committee was asked to consider the Christmas closure arrangements.
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Policy & Review Committee - 23 October 2012
RESOLVED that the office be closed to the public between 24 December 2012 and 1 January 2013 and staff be required to take four days annual holiday.
The meeting closed at 8.00 pm.
Signed ……………………………………….. Date ………………….
Town Mayor and Chairman of the Council